1. Start with the M-Pesa statement
Bring payment transactions together as the starting point for checking and organising rental income.
Smart Invoices
Digital Business & Invoicing
Meet Smart Invoices
Professional Invoicing & Stock Tracking.
Smart Invoices helps businesses generate digital invoices, track inventory levels automatically, monitor pending client balances, and maintain real-time sales analytics straight from your mobile phone or PC.
Still writing manual receipts and struggling with stock reconciliation? Modernise your business workflow today.
Instant PDF Invoicing
Automated Inventory Control
Real-Time Sales Analytics
Your business records, organised with Smart Invoices
Turn sales entries into a clearer picture of your daily revenue, inventory status and receivables.
Fast digital receipts & invoices
Live executive dashboard
Contact us for a demonstration and a quote tailored to your business.
Email Us: info@smartinvoices.co.ke
Call / WhatsApp: +254 720 590 221
Contact Us Today For Free Setup Assistance & System Demo!
Email Us: info@smartinvoices.co.ke
Call / WhatsApp: +254 720 590 221
Contact Us Today For Free Setup Assistance & System Demo!
Online Invoicing
Smart QR Verification
Inventory Control
Real-Time Analytics
Smart Invoices for Business Sales
Smart Invoices presents digital invoicing and business record-keeping tools for businesses that need professional invoices, stock tracking, transaction summaries and staff access controls.
Smart Invoices Business Features
Online Invoicing
Generate, download, and send clean, customized PDF invoices in seconds from your mobile phone or PC.
- Custom logo & business info
- Automatic tax calculation
- Embedded verification QR code
Smart QR Codes
Every invoice includes a tamper-proof QR code to ensure digital authenticity for customers.
- Fast customer online view
- Instant payment verification
- Enhanced business trust
Real-Time Analytics
Keep a clear view on your revenues, track sales trends, and monitor unpaid client balances.
- Daily, weekly & monthly reports
- Top-selling product tracking
- Salesperson performance
Inventory Control
Stock deductions occur automatically as sales are made, preventing stockouts.
- Low stock threshold alerts
- Real-time inventory valuation
- Complete movement audit log
Automated Notifications
Stay informed about important business transactions wherever you are.
- Instant sale notification emails
- Overdue invoice reminders
- Low stock warning messages
Staff Access Control
Assign roles to team members while maintaining absolute control over sensitive figures.
- Multi-user role management
- Complete audit logs
- Secure administrator panel
Ultra-Fast Sales Workflow
Designed for speed so your staff can process transactions without friction:
What happens automatically upon submission?
- Invoice created & numbered
- Verification QR code appended
- Inventory updated immediately
- Email copy dispatched to client
- Admin dashboard analytics updated
Live Executive Overview
Get instant insights into your daily operations from a streamlined dashboard:
KSh 125.5K
Today's Sales
32
Invoices Issued
KSh 284K
Pending Receivables
1,245
Total Items
17
Low Stock Alerts
Automated Intelligence at Work
Example Scenario: A staff member sells 10 units of an item for KSh 5,000.
Sale Recorded
Invoice Created
QR Generated
Stock Reduced (-10)
Dashboard Updated
Client Emailed
Admin Notified
Ledger Balanced
Smart Invoices business invoicing pricing
One-Time Setup & Configuration
KSh 30,000
Annual System License
KSh 10,000
/ year
Includes onboarding, cloud hosting, and ongoing support.
Rent 360: Your Complete Rent Management Companion
Rent 360 is designed for landlords and property managers who want a clearer, more organised way to manage rental income. Instead of manually checking M-Pesa messages, writing receipts in books and updating multiple spreadsheets, use your M-Pesa statement as the starting point for structured tenant payment records and useful reports. Review the transactions, match payments to tenants, and keep your rental information in one place.
M-Pesa Statement Reconciliation
Use your M-Pesa statement to help organise incoming rent payments and match transactions to the appropriate tenants. This reduces repetitive manual entry and makes it easier to identify payments that need checking.
- Organised transaction records
- Easier payment matching
- Clearer rental income summaries
Tenant-by-Tenant Records
Keep rental payment information organised by tenant and property. Quickly review the payments recorded for a tenant instead of searching through long M-Pesa messages or handwritten books.
- Individual tenant payment history
- Easier monthly reviews
- Better record keeping
Rent Tracking & Arrears
See which rent payments have been recorded, identify outstanding balances and follow up on arrears with better information. A clear record helps you have more accurate conversations with tenants.
- Paid and outstanding amounts
- Arrears monitoring
- Faster follow-up
SMS Payment Receipts
Support clearer communication with tenants through SMS payment receipts or confirmations, helping tenants keep track of payments made. Availability and messaging arrangements can be confirmed during the product demonstration.
- Payment confirmation messages
- Better tenant communication
- Fewer payment misunderstandings
Water & Electricity Records
Keep utility charges and payments alongside rental records. This helps you review rent and utility balances without mixing different charges together.
- Water charge records
- Electricity charge records
- Easier balance reviews
Monthly Reports & Statements
Generate structured rent-management reports to review rental income, tenant payments and balances. Reports can be prepared in practical formats such as PDF or Excel for sharing and record keeping.
- Monthly rent summaries
- PDF and Excel reporting
- Reports for review on your phone
How Rent 360 Works
Rent 360 is intended to make the rent-recording process easier to follow, from transaction statement to useful rental report. The statement is the starting point; payment-to-tenant matching and any transactions needing clarification should be reviewed for accuracy.
Illustrative concept of the Rent 360 workflow and interface, not a screenshot of a live account.
2. Review tenants and balances
See tenant records, payments received and outstanding balances in a clearer overview.
3. Prepare monthly reports
Organise rental summaries for review and record keeping in practical report formats.
- Start with your M-Pesa statement
- Organise incoming rent payments
- Review tenant records and arrears
- Include utility charges where applicable
- Produce monthly rental reports
- Keep records available for future reference
Why Landlords are Choosing Rent360
Rent360 is more than just a receiving money App. Landlords can tell at a click of a button who has paid, what remains outstanding, which utility charges are due and how his property performed over a month or a year etc. Rent 360 brings these tasks into a more organised workflow so you can spend less time sorting records and more time managing your property.
Less manual record keeping
Easier payment reconciliation
Clearer tenant balances
More organised arrears follow-up
Utility charges in one record
Convenient monthly summaries
Keep tenants informed
Payment confirmations can help tenants keep track of rent payments and reduce misunderstandings.
Rental records in one place
Bring together rent, arrears, utilities and monthly financial summaries.
Less manual administration
Spend less time sorting records and more time managing your properties.
Still Issuing Manual Receipts and Recording Rent in Books?
Move towards smarter property management with Rent 360. Use your M-Pesa statement as the starting point, organise your rent records, and generate a complete report straight to your phone. Contact Smart Invoices to discuss your property setup and request a demonstration.
Need Custom Features?
Our team is here to assist you.